Terms & Conditions

Agreement for Editing/Proofreading Services

updated 21 june 2019

The following terms and conditions serve as an agreement of the editing/proofreading services provided by Rabbit with a Red Pen, LLC. My goal is to make this a professional and pleasant working experience. Please contact me with any questions or concerns.

General Overview

  • These terms & conditions apply to any work done for the Client (you) by me (Rabbit with a Red Pen, LLC).

  • The Client is under no obligation to offer me work; neither am I under any obligation to accept work offered by the Client.

  • I will provide service(s) as mutually agreed, confirmed in writing by the Client.

  • The work will be carried out unsupervised at such times and places as determined by me, using my own equipment.

  • I confirm that I am the owner of a single-member LLC, am responsible for my own income tax as subject to the Internal Revenue Service, and will not claim benefits granted to the Client's employees.

  • I guarantee that all work will be done by me and will not be subcontracted to another person or company.

Project Terms

Before any editing/proofreading work begins, the Client and I will agree, in writing, to the terms of the project, including:

  • The method in which the manuscript will be annotated (e.g., using Track Changes in Microsoft Word)

  • The number of rounds of editing that will take place

  • The cost of services, as provided in a quotation of fees

  • The latest date by which the Client will deliver the manuscript

  • The latest date by which I will deliver the completed project

If, on receipt of the manuscript to be worked on or at an early stage, it becomes apparent that significantly more work is required than had been anticipated in the preliminary discussion or from the original manuscript supplied, I may renegotiate the fee and/or deadline.

Cost of Services

  • A quotation of fees is provided based on the manuscript (or representative sample) and the services required.

  • The Client will pay me a fee per hour OR per word OR an agreed flat fee for the job, as agreed upon in writing.

  • If the Client requests additional services or significantly changes the manuscript to be edited/proofread, a revised quotation and project completion date will be negotiated.

  • A final invoice will be sent to the Client with the completed project. Payment should be received within thirty days of submission of the final invoice in the method agreed upon in writing.

Reservation Process

  • There is a non-refundable reservation fee of $250.00 to reserve time in my schedule for the Client’s project.

  • Once the Client and I have agreed, in writing, to the terms of the project, the Client will complete the below Reservation Form to confirm understanding of this agreement.

  • An invoice for the reservation fee will be sent to the Client once the Reservation Form is submitted. The fee should be paid within three days.

  • The reservation fee will be deducted from the final invoice, once the project is completed.

Cancellation and Refund Policies

  • If the Client decides to cancel the project:

    • After work has commenced: I reserve the right to invoice 100% of the agreed fee (minus the reservation fee).

    • Within one month of the agreed-upon start date: I reserve the right to invoice 50% of the agreed fee (minus the reservation fee).

    • At least one month prior to the agreed-upon start date: The reservation fee will not be refunded and no other fees will be assessed.

  • If I am unable to complete the project under the terms of a prior written agreement due to extraordinary circumstances (e.g., serious health issues or family emergencies), I will make every effort to contact the Client in writing as soon as possible to renegotiate the deadline or provide alternate solutions. The reservation fee will be refunded.  

  • Either the Client or I have the right to terminate a contract for services if there is a serious breach of its terms.

Copyright and Usage

  • Upon payment of my final invoice, any content created by me as part of the editing/proofreading process will become the copyright of the Client, unless otherwise agreed.

  • The nature and content of the work will be kept confidential and not made known to anyone other than the Client and its contractors without prior written permission.

  • Unless explicitly stated otherwise, I may use the Client's name in my promotional material.

  • Any changes made to the manuscript after the completion of the project is done at the Client’s discretion.

Legal Jurisdiction

These terms and conditions are governed by and construed in accordance with the laws of Utah and you irrevocably submit to the exclusive jurisdiction of the courts in that State or location.


Reservation Agreement

After we have agreed upon the terms of your project and the cost of services, please use the form to the right to confirm that you have read and understood the Terms and Conditions outlined above. This serves as an agreement for the services we have discussed.

If you’d like to inquire about my editing or proofreading services, contact me here.

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